Human Resources Privacy Notice
This Privacy Notice describes how the Phoenix Medical Practice collect and use personal information about you during and after your working relationship with us.
We are required by law to provide you with the following information about how we handle your information. Our full list of Privacy Notices can be found here
|Data Controller contact details||The Phoenix Medical Practice
33 Bell Lane
|Purpose of the processing||
Reasons for processing your personal data include:
|Information we collect and use||
Information about your family
Special Category Data
|Lawful basis for processing||
Article 6(1)(b)…‘necessary for the performance of a contract with employee’
Article 6(1)(c)…’necessary for compliance with a legal obligation’
Article 6(1)(f)…’in the Practice’s legitimate interests, which are not outweighed by the fundamental rights and freedoms of the data subject’
Article 9(2)(b) Employment, social security, and social protection
Article 9(2)(g) Reasons of substantial public interest
Schedule 1, Part 1(1) Data Protection Act 2018 - Necessary for the purposes of performing or exercising obligations or rights which are imposed or conferred by law on the controller or the Data Subject in connection with employment, social security, or social protection.
Schedule 1, Part 2(8) Data Protection Act 2018 - necessary for the purposes of identifying or keeping under review the existence or absence of equality of opportunity or treatment between groups of people specified in relation to that category with a view to enabling such equality to be promoted or maintained
Schedule 1, Part 2(14) Data Protection Act - is necessary for the purposes of preventing fraud or a particular kind of fraud
|Recipient or categories of recipients of the processed data||
The Practice may also receive information about you from these organisations.
|Right of access||Subject to certain conditions, you are entitled to have access to your personal data (this is more commonly known as submitting a “data subject access request”).|
|Rights in relation to inaccurate personal or incomplete data||You may challenge the accuracy or completeness of your personal data and have it corrected or completed, as applicable|
|Rights to object to or restrict our data processing||
Subject to certain conditions, you have the right to object to or ask us to restrict the processing of your personal data.
This right applies where our processing of your personal data is necessary for our legitimate interests. You can also object to our processing of your personal data for direct marketing purposes.
|Right to erasure||Subject to certain conditions, you are entitled to have your personal data erased (also known as the “right to be forgotten”), e.g. where your personal data is no longer needed for the purposes it was collected for, or where the relevant processing is unlawful.
We may not be able to erase your personal data, if for example, we need it to (i) comply with a legal obligation, or (ii) exercise or defend legal claims
|How to exercise your rights||
To exercise your rights, please contact us via our secure online form
|Retention period||Your personnel records are kept in compliance with law and national guidance. Details on how long records are kept are set out in the NHS England, Record Management Code of Practice 2021|
|Right to complain||If you are unhappy with how your personal data is processed, you have the right to complain to the Information Commissioners Office (ICO). Their helpline number is 0303 123 1113.
We would, however, appreciate the opportunity to deal with your concerns before you approach the ICO so please do contact us via our secure online form in the first instance.
|Data Protection Officer contact details||Pamela Ashe & Andrew Ervine
GP Data Protection Officer
NHS Kent and Medway
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